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Health and Safety Policy

Renew Skin and Health Clinic Health and safety policy
This section details the arrangements for the effective management of health and safety.
A copy of our currnet general statement of health and safety policy can be found on the following page. This sets out our commitment to provide and maintain safe working conditions for our employees and others who may be affected by our activities.
We will ensure that the objectives of this statement are communicated to our employees, initially through our induction training and thereafter through ongoing training sessions. We will also monitor progress towards these objectives at director level and we will review them annually in consultation with our employees and other interested parties.
Arrangements for the effective management of our significant risks and exposures and emergencies are set out on later pages of this policy document and dealing also with fire and first aid.
To meet the objectives of our health and safety policy we have established and implemented clear responsibilities for health and safety and these are set out both on this page and in more detail on later pages.
We are aware that the management within the clinic are individually and collectively responsible for health and safety. Therefore, specific responsibility for health and safety has been assigned to the assistant manager. We have appointed the manager as the person with overall responsibility for health and safety.
We are aware that we can only meet our objectives through the efforts of our employees; therefore, we have established clear lines of communication and encourage our employees to cooperate with us in achieving our objectives.
We recognize that the key to successful health and safety management is to ensure each employee is competent to carry out their responsibilities. To this end we carry out ongoing training sessions for our employees whon are supported in the delivery of excellence in their roles and responsibilities.

General statement of health and safety policy
It is our policy to ensure, so far as is reasonably practicable, the safety of all employees and any other persons who may be directly affected by the activities of the clinic
Renew Skin and Health Clinic will, so far as is reasonably practicable:
1. Aim to achieve compliance with legal requirements through good occupational health and safety performance.
2. Provide adequate resources to implement this policy.
3. Establish and maintain a safe and healthy working environment.
4. Ensure that significant risks arising from work activities under our control are eliminated or adequately controlled.
5. Develop and implement appropriate occupational health and safety procedures, and safe working practices.
6. Include the management of health and safety as a specific responsibility of the assistant manager and manager.
7. Ensure that this policy is understood and implemented throughout the clinic.
8. Involve employees in health and safety decisions through consultation and cooperation.
9. Maintain workplaces under our control in a condition that is safe and without risk to health.
10. Regularly review compliance with the policy and the management input that supports it.
11. Provide sufficient information, instruction and supervision to enable all employees to avoid the hazards and contribute to their own health and safety at work.
12. Ensure that employees receive appropriate training and are competent to carry out their designated responsibilities.

Managing Director
The Managing Director has overall responsibility for the formulation and implementation of the clinic's health and safety policy, and in particular for:
1. Ensuring that the necessary arrangements are in place for managing health and safety effectively and that management are accountable for health and safety.
2. Considering health and safety during the planning and implementation of business strategy.
3. Ensuring that there are sufficient resources for meeting the objectives of the health and safety policy.
4. Ensuring that arrangements are in place for consultation with employees and that they are involved in decisions relating to health and safety and that progress in relation to health and safety is communicated to them.
5. Including health and safety on the agenda of management meetings.
6. Ensuring that arrangements are in place to monitor and review health and safety performance within the clinic, including actual and near accidents and incidents; and ensuring that the necessary amendments are made to relevant policies, procedures and processes.
7. Reviewing the objectives of the health and safety policy on an annual basis.

Manager
The Manager is responsible for, in addition to any duties set out in this policy document or elsewhere, the day to day management of health and safety and ensuring that the objectives of the health and safety policy are implemented, and in particular:
1. Ensuring that health and safety is considered prior to the implentation of new processes.
2. Ensuring that suitable policies and procedures are provided and implemented to meet the objectives of the health and safety policy.
3. Ensuring that there is a training policy in place so that employees are comeptent for their respective roles and their health and safety responsibilities.
4. Ensuring that arrangements are in place for the elimination or control of risks in relation to health and safety.
5. Ensuring suitable emergency arrangements are in place in relation to fire, accidents and first aid.
6. Ensuring suitable controls are in place for the effective management of contractors.
7. Ensure that reports and recommendations provided by enforcement bodies, external consultants and other such bodies are evaluated and actioned without delay.
8. Monitoring performance in relation to health and safety and reporting to the management of progress against the objectives of the health and safety policy.
9. Reviewing accidents and other incidents or near accidents and incidents in relation to health and safety and reporting to the Managing Director on the outcome of these investigations.
10. Informing the Managing Director of any situation which may affect or incur adverse publicity for the clinic.

The Assistant Manager.
The Assistant Manager is responsible for, in addition to any duties set out in this policy document or elsewhere, assisting in meeting the objectives of the health and safey policy, and in particular
1. Monitoring  and reviewing the implimentation of the Health & Safety policy.
2. Ensuring that responsibilities for health and safety are clearly allocated and that the correct level of competence and training is identified for each type of employee.
3. Ensuring employees under her control comply with relevant health and safety legislation and follow approved proceedures and systems of work.
4. Ensuring that risk assessments are provided for all significant work activities and the results of these assessments are implemented and communicated to employees.
5. Ensuring that the arrangements for fire, first aid, accidents, and emergencies are implemented.
6. Ensuring that  health and safety management procedures are implemented.
7. Ensuring that relevant policies, procedures, and safe working practices are provided.
8. Ensuring that appropriate procedures are in place for the purchase, maintenance and use of work equipment and that the health and safety aspects are fully assessed.
9. Ensuring that contractors are competent for the work they carry out, to operate an effective permit to work system, and to monitor contractors performance.
10. Ensuring personal protective equipment is provided, worn and maintained.
11. Implementing the recomendations made by external auditors, enforcement officers and other relevant parties, within the time scales allocated.
12. Ensuring that the arrangements for communication, cooperation and consultation are maintained. 
13. Investigating accidents and incidents and near accidents and incidents and ensure that any improvements identified in relation to working practices are implemented and informing management immediately of any significant failures.
14. Monitoring health and safety standards on site at regular intervals and ensure remedial action is implemented.
15. Ensuring that employees receive adequate training, information, instruction and supervision to discharge their specific health and safety responsibilities.
16. Promptly informing the management of any significant or potential health and safety failure.
17. Providing the management with bi-annual reports on health and safety performance, including recommendations for improvements.
18. Ensuring that health and safety records and documentation are complete and properly stored.

Employees.
It is the duty of all employees to take all reasonable care for the health and safety of themselves and any other persons who may be affected by their acts or omissions at work. They must also cooperate with management and other employees in fulfilling our objectives and statutory duties.  In particular, they must:
1. Comply with the training, information and instruction they  have been given.
2. Not attempt to carry out hazardous work or use hazardous machinery unless they have been trained and authorised to do so.
3. Carry out their work safely and without undue risk to themselves, colleagues and others who may be affected by their actions and not intentionally interfere, misuse or ignore arrangements, controls and items provided for health and safety purposes.
4. Check equipment before using it and not to use equipment which they know to be faulty.
5. Ensure that any damaged equipment is reported immediately to the manager or assistant manager and removed from service until it is repaired.
6. Not bring any equipment, radios, or other items onto clinic premises without first obtaining permision from the manager of assistan manager.
7. Conduct themselves in a responsible manner while on clinic premises and be alert for hazards.
8. Comply with the arrangements for  emergencies and fire as they have been instructed.
9. Use any personal protective equipment, clothing or safeguards that maybe provided and are necessary and ensure that personal protective equipment is stored correctly and kept in good condition.
10. Cooperate with management, colleagues, safety representatives and advisors promoting safe working practice.
11. Keep where ever they are working tidy and clear of hazards.
12. Report actual and near accidents, incidents and hazards they observe to the manager or assisstant manager.

First Aiders
First Aiders are responsible for, in addition to any further or other duties set out in this policy document or elsewhere, assisting in meeting the objectives of the clinic's health and safety policy, and in particular:
1.Being familiar with the emergency procedures and ensuring suitable and sufficient notices are displayed detailing the procedures.
2. Maintaining a valid first aid at work certificate issued by an HSE approved first- aid training centre.
3. Attending appropriate additional courses to maintain their expertise as required remain up to date on the latest treatments.
4. Being aware of the various hazards likely to be the cause of injury and the appropriate first aid treatment necessary.
5. Taking charge when someone is injured or falls ill, and providing treatment or advice within the limits of their training and experience and referring any cases of doubt to a hospital or general medical practitioner.
6. Checking that appropriate and sufficent first- aid boxes are sited about the premises and  that they are properly stocked and maintained.
7. Checking that appropriate and sufficient eye wash facilities are sited about the premises and maintained.
8. Recording details of all accidents and treatments in the appropriate incident log.
9. Ensuring the Manager is advised of all accident and incidents to ensure the appropriate investigations can be completed.

Fire Wardens

Fire Wardens are responsible for, in addition to any further or other duties set out in this policy document or elsewhere, assisting in meeting the objectives of the clinic's health and safety policy, and in particular:
1. Being familiar with the emergency procedures.
2. Taking appropriate and effective action if a fire occurs.
3. Identifying hazards in the workplace and recording and reporting their observations.
4. Ensuring that escape routes and doors are kept clear and are available for use.
5. Ensuring fire doors are kept closed.
6. Checking suitable and sufficient notices are displayed.
7. Ensuring appropriate extinguishers are in place and are subject to regular maintenance.
8. Ensuring fire alarms and emergency lighting is checked and serviced.
If a fire is discovered, the fire wardens should:
9. Ensure that the alarm has been raised.
10. Check that any working or technical processes have been made safe.
11. Collect roll call registers.
12. Evacuate staff from the building or premises or area involved and check that any staff or customers/clients with disabilities are assisted as planned.
13. Ensure that the fire service has been called.
14. Go to the designated assembly point.
15. Conduct a roll call.
16. Ensure all persons have been accounted for and remain in the roll call area until instructed otherwise.
17. Report to the Manager to confirm all persons are accounted for and report any persons missing.
FIRE WARDENS MUST NEVER PUT THEMSELVES AT RISK WHILE UNDERTAKING THEIR ROLE



Renew Skin and Health Clinic Health and Safety policy

Renew Skin and Health Clinic is a private clinic that provides medical, cosmetic and beauty treatments.

The Managing Director and founder of Renew Skin and Health Clinic is Doctor Jha.

Dr. Jha employs 8 members of staff. Sara Booker-Shipp – Assistant Manager, Debbie Pearce – Patient Co-ordinator, Julita Gruszczynska – Beautician, Magdalena Komoniewska – Health Care Assistant, Alicja Ogrodowicz – Health Care Assistant, Dominika Sikora – Laser Therapist and Auxi Mora – Accountant.

The office is open from 9am-6pm Monday to Friday excluding Wednesdays when the clinic is open until 7pm and by extension on Saturday 10am-6pm and Sunday on special appointment.

Doctor Jha has prepared his own health and safety policy statement and that document accompanies this preamble.
Doctor Jha genuinely cares for his staff and wants his health and safety policy to direct, guide and further his committment to providing to his staff a safe and supportive working environment.
Doctor Jha has read the guidance available in official publications such as the Health and Safety website. This has helped him to think about the things that should be documented and built into his own health and safety policy such as safe and authorized use of special and technical equipment, ongoing education and reporting responsibilities. He decided that his Assistant Manager would be the most suitable and experienced person to take responsibility for the health and safety issues relating to the Clinic.
Doctor Jha presented the health and safety policy statement at the staff meeting on 30th October 2012 and decided to review and update the document every year or immediately if there are any major changes in the working practices of the Clinic.
Doctor Jha is conversant with the requirements of the Equality Act 2010 and the use of facilities in the Clinic by disabled people and has made the necessary alterations or adjustments to the premises to that effect. Where such other or further alterations cannot be made to the premises, Doctor Jha would follow appropriate directions to facilitate or enable the disability designation to be perfected and displayed by other alternative and reasonable means or measures.


Telephone: 01926 422454
Email: info@renewskinandhealthclinic.co.uk or fill and send the "contact form"

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